Pavilion Rental Agreement

LIONS PAVILION

 

Rental Agreement

 

Policies and Regulations

 

Fee Schedule

 

Government/Non-Profit/Town Resident Rate                        $100.00 per day

(Non-profit organizations as defined by the IRS)

 

Commercial/Non-Town Resident Rate                                    $200.00 per day

Curtain Rental                                                                               $100.00

Additional Trash Dumpster                                                       $ 30.00 Each

Police/Security                                                                             $ Rate Per Hour

Electricity                                                                                      $ 50.00 Per Daily Event

Heaters/Fuel

Tables/Chairs

Other

 

Rental Times for the Lions Pavilion daily are:

1). 7:00 – 11:00 AM

2).12:00 – 4:00 PM

3).   5:00-10:00 PM

Rental fee schedule is subject to change without notice.

 

General Policy

 

All federal and state laws and town ordinance are to be observed.

 

Requests for use will not be guaranteed inside of seven (7) business days.

 

Decisions to grant use of the Lions Pavilion will be made in accordance with the following prioritized ranking of users and user groups:

 

1.  Town of Fort Kent Recreation and Parks Department

2.  Programs sponsored by the Lions Club

3.  Programs sponsored by town-affiliated non-profit organizations

4.  All other functions scheduled on a first-come first-served basis.

 

Requests will not be granted to groups that have exhibited unacceptable conduct during previous rentals at this pavilion.

 

The renter shall pay the rental fee to hold the event date.  Fees shall be paid at the time the reservation is made.

 

Town of Fort Kent and its employees are not responsible for lost or stolen property.

 

Fees may be charged for special events to cover the costs of Town employees providing services in association with the event. 

 

Use of charcoal grills, propane grills, open flames (i.e. candles) and fog machines in pavilion is prohibited.

 

Youth groups, or rentals on behalf of youths, must have a minimum ratio of 1 to 12, adults to youth.

 

The facility and surrounding park area must be vacated no later than 10 PM or as otherwise stated.

 

Parking is allowed in designated areas only.  Driving or parking on the grass or trails is not permitted.

 

Cancellation

 

Notice of cancellation must be given to the Pavilion Management Committee (PMC) at least seven (7) business days prior to the scheduled date of activity or forfeit payments made.

 

Renter Responsibilities

 

The rental agreement must be signed by a legally responsible party, who must be at least twenty-one (21) years of age.

 

The user is responsible for all guests, caterers, vendors and service providers associated with the event and shall abide by the rules set by the PMC.  Any damage to the site or building is the liability of the renter and may result in denied use of the facility in the future, as well as, additional charges,

 

All plans and arrangements are to be reviewed and approved by the PMC.

 

All set up and take down will be the responsibility of the renting party.

 

Use of Facility

 

Do not tape, staple, nail or attach in any other way items to the Pavilion structure.  The construction of the Pavilion involved a great deal of time, effort, and money, so please, treat it with the respect it deserves!

 

Banners, signs and other such items May not be taped, nailed, stapled, or attached in any other way  to the Pavilion.  If you need to have your banner/sign displayed inside or outside, arrange to have freestanding poles for attachment to.

 

The collection and/or removal of all trash generated by the event is the responsibility of the renter.  Waste receptacles will not be provided by the Town.

 

Additional charges for damages and/or improper clean up will be the responsibility of the renting party.  All clean-up must be completed within 24 hours of event ending.

 

Alcoholic beverages and Tobacco products  are prohibited in Town of Fort Kent pavilion and buildings and on all park grounds.

 

The use of sound amplifying equipment will be monitored to ensure noise levels are comfortable for all other park users.

 

The PMC shall have the right to enforce the Lions Pavilion facility rental policies.  This includes cancellation of rental, at any time during the rental period for violation of the rules.

 

 

 

 

Insurance

 

The Renter hereby agrees to obtain a Certificate of Insurance with a Minimum $1,000,000.00 bodily injury and property damage liability limit per occurrence, per event, and naming the Town of Fort Kent as an additional insured.

 

$1M Host Liquor Liability (with Town Council Approval)

 

 

 

 

 

 

 

Lions Pavilion

Riverside Park

 

 

Liquor Hosted Events                                   Private                        Public/Non-Profit

 

Daily Rental                                                    $300.00                                   $150.00

Daily Electricity                                              $  50.00                                   $  50.00

Privacy Curtain                                               $200.00                                   $200.00

Dumpster                                                        $  50.00                                   $  50.00

Calculate Rental Costs:                         $600.00                              $450.00

 

 

Additional Associated Costs:

 

Damage Deposit*                                           $300.00                                   $300.00

Police @ $65/hr**                                          $195.00                                   $195.00

General & Liquor Liability Insurance        $300.00                                   $300.00

Licensed Liquor Caterer                                 ?????                                       ??????

Other:  Table & chair rental, clean-up           ?????                                       ??????

 

 

*Paid separately and refunded if no damages found.

**Coordinated with Fort Kent Police Department.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lions Pavilion Rental Application

 

Sponsoring Organization:_____________________________________________________________________

 

Contact Person:_____________________________________________________________________________

 

Mailing Address:____________________________________________________________________________

 

Home Phone#:_______________     Work Phone#:________________    Cell Phone#:____________

 

E-Mail Address:________________________________________________________________________

 

Reservation Date Requested:__________________________________    Time:_____________________

 

Detailed Description of Event:_________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

 

Number of participants expected:___________________________

 

Fees:

______  Damage Deposit

______  Rental

______  Electricity

______  Other

 

I have read, understand, will comply with and agree to be bound by the restrictions and conditions stated in the attached Lions Pavilion Rental Policy including, without limitation, all indemnification provisions.

X_____(Applicant’s initials)

 

I understand and agree that if the Lions Pavilion is used in a manner not permitted by the Town of Fort Kent or damaged during my rental period, then the Town may:  ban me and/or my organization from using this facility, seek reimbursement from me for damages to Town property, and subject me to other enforcement action as authorized by law.  X______ (Applicant’s initials)

 

________________________________________________                                    _____________________

Applicant’s Signature                                                                                                 Date

 

 

OFFICE USE ONLY

 

                        Rental Date:_________                    Reservation Made on:_____________

                                Deposit/Damage Fee Due:________              Received:  Yes_____  No:__________

                                Deposit:_____________                   Amount Refunded:________________

                                Rental Fee:___________                  Date:___________________________

                                Total Due:___________   Check:______________  Cash:____________

                               

                                _______________________________                        _______________

                                Signature signifies that renter has paid required fees.                   Date